Sometimes, even basic functions such as copy and paste are hard to figure out in apps with wide a range of functions, such as Google Sheets or Excel. Perhaps you’ve experienced the trouble of pasting the cell formula instead of the value at least once. If you’re wondering how to copy only the cell value, we’re here to help.
In this article, we’ll share three ways of copying and pasting the cell value only, explain how to recalculate Google Sheets, and how to duplicate sheet information. Additionally, we’ll answer some of the most common questions related to copying and pasting functions in Google Sheets and Excel.
How to Copy the Value in Google Sheets (But Not the Formula)
If you use a keyboard shortcut for copying, the formula won’t get copied. Here’s a shortcut to copy and paste values only in Google Sheets:
- To copy only the value, highlight it, press “Ctrl” + “Shift” + “C” on your keyboard at the same time.
- To paste the value, press “Ctrl” + “Shift” + “V” at the same time.
If for some reason the keyboard shortcut isn’t working, you can use another method to copy only the value in Google Sheets:
- Highlight the cell you’d like to copy.
- Right-click your mouse and select “Copy” from the dropdown menu.
- To paste the value only, right-click the cell you’d like to paste it to and select “Paste Special” from the dropdown menu.
- Click “Paste values only.”
How Do I Copy a Value From One Google Sheet to Another?
Copying a value from one Google Sheet to another isn’t much different from copying it in the same spreadsheet. Follow the instructions below:
- Highlight the cell you’d like to copy.
- Right-click your mouse and select “Copy” from the dropdown menu.
- Open the spreadsheet you’d like to paste the value to.
- Right-click the cell you’d like to paste it to and select “Paste Special” from the dropdown menu.
- Click “Paste values only.”
Optionally, you can use the following method to paste value only to a different spreadsheet:
- Open the spreadsheet you’d like to paste the value to. You don’t have to copy anything from the first sheet. Instead, you will link the data directly to the first sheet.
- Click one of the cells and type in =[First sheet name]![number of the cell that you’d like to paste].
How to Copy and Paste Values Only in Google Sheets
There are three ways to copy and paste values only in Google Sheets – all equally simple. Here’s how to copy and paste values using a keyboard shortcut:
- To copy only the value, press “Ctrl” + “Shift” + “C” on your keyboard at the same time.
- To paste the value, press “Ctrl” + “Shift” + “V” at the same time.
In case you don’t like using keyboard shortcuts, you can use the following method:
- Highlight the cell you’d like to copy.
- Right-click your mouse and select “Copy” from the dropdown menu.
- To paste the value only, right-click the cell you’d like to paste it to and select “Paste Special” from the dropdown menu.
- Click “Paste values only.”
With the third way, you don’t even have to copy anything:
- Open a spreadsheet you’d like to paste the value to.
- Click one of the cells and type in =[Sheet name]![number of the cell that you’d like to paste].
Frequently Asked Questions
Read this section to find out more about copy and paste functions in Google Sheets and Excel.
Why Is Excel Copying the Value Not the Formula?
If Excel is only copying the cell value instead of the formula, the issue could lie in the manual recalculation setting. To switch it to automatic, highlight any cell in your spreadsheet and press “F9” on your keyboard.
If this didn’t help, click the “File” tab, then hover over “Options” in the dropdown menu. Click “Formulas” and select “Automatic”. For Excel 2011, click “excel,” then “Preferences,” and navigate to the “Calculation” section to change the settings.
How Do You Recalculate Google Sheets?
Occasionally, you have to refresh Google Sheets recalculation settings – thankfully, it’s quite simple. First, open the spreadsheet you’d like to recalculate. Click the “File” tab and select “Spreadsheet settings” from the dropdown menu, then navigate to the “Calculation” tab.
Under the “Recalculation” section, select “On change and every minute” or “On change and every hour” to set how often the settings will refresh. To confirm, click “Save settings.”
Can You Copy and Paste From Google Sheets?
There are three methods of copying and pasting cells in Google Sheets. If you only need to copy and paste the cell value, use the “Ctrl” + “Shift” + “C” and “Ctrl” + “Shift” + “V” keyboard shortcuts. If you’d like to manage the pasting settings, copy the cell as usual, then right-click on the cell you’d like to paste the information to.
From the dropdown menu, select “Paste Special” and choose pasting settings – “Paste formula only,” “Paste values only,” “Paste format only,” etc. Finally, you can simply type in =[Sheet name]![number of the cell that you’d like to paste to a cell to paste value without copying it.
How Do You Copy a Formula in Google Sheets?
To copy a cell in Google Sheets, use the “Ctrl” + “Shift” + “C” keyboard shortcut. When you copy a cell in Google Sheets, both the formula and the value get copied. To paste the formula only, click on the cell you’d like to paste it to.
Then, right-click your mouse and select “Paste Special” from the dropdown menu. Click “Paste formula only” – the formula will get pasted without any additional formatting of the cell it has been copied from.
How to Duplicate Google Sheets?
To duplicate a spreadsheet in Google Sheets, you don’t have to copy and paste every cell. Click the arrow next to the name of the spreadsheet tab (on the bottom of the screen) you’d like to duplicate. From the dropdown menu, select “Duplicate.” The new sheet should instantly appear in the sheets bar as “Copy of [copied sheet name].”
To duplicate information to another Google Sheets spreadsheet, open the sheet you’d like to copy and click the arrow beside the sheet name from the menu at the bottom. Select “Copy to…” and choose a spreadsheet you’d like to duplicate the information to from the suggested list.
How Do I Copy and Paste a Value in Sheets?
If you only want to copy and paste a cell value, use “Ctrl” + “Shift” + “C” and “Ctrl” + “Shift” + “V” keyboard shortcuts, just like you would do with any other text on your computer. Optionally, you can right-click the cell you’d like to paste the value to and select “Paste Special” from the dropdown menu, then click “Paste value only.”
Manage Your Settings
Hopefully, with the help of our guide, you won’t experience issues with copying the wrong cell information anymore. The “Paste special” setting allows you to select which cell information you’d like to duplicate – whether it’s the value, formula, format, or data validation. If Google Sheets is constantly doing the wrong thing, try adjusting the recalculation settings. We advise setting an automatic recalculation at every hour or minute to keep your info actual.
Do you prefer using Google Sheets or Microsoft Excel? Why? Share your opinions in the comments section below.
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